Types of information we collect
We collect personal information provided by you when you apply for a job with us. The types of information we may collect include:
- information from your resume or application form – including your name, address, contact details (such as phone numbers and email addresses), skills and other employment history details
- academic transcripts or qualifications
- referee details as provided
- information collected during the interview process
- other miscellaneous information that is disclosed by you
- criminal records.
We usually collect this information directly from you, from referees, or indirectly through recruitment agencies.
How this information is used
The personal information you provide to us for the purposes of your job application will be used by our hiring managers and Human Resources during the course of the recruitment and selection process.
We may distribute this information internally to the relevant hiring managers and recruitment panel members who are involved in the particular recruitment activity.
We may disclose your personal and sensitive information to police organisations, your referees and other persons you nominate or mention in your application.
We will not disclose your personal information to a third party without your consent, except as provided by this statement or otherwise required by law.
How this information is stored and for how long
Once the recruitment and selection process is complete your information will be held and stored in a secure location.
If you are the successful applicant your information will be retained on your file.
If you are an unsuccessful applicant your information will be retained for a period of six months after which your information will be destroyed.
Updating or correcting your personal information
We take all reasonable steps to ensure that your personal information is accurate, complete and up to date. To assist us, please contact our Human Resources team if any of the details you provided have changed.
If you believe that information we hold about you is incorrect, or if you have concerns about how we are handling your personal information, then please contact us and we make all reasonable efforts to correct your information.
If you wish to seek access to or to request correction of the personal information we hold about you, please contact us.
If you would like further information about how we handle your personal information during the recruitment process, please email a member of our Human Resources team on firstname.lastname@example.org.